Contributing Documents

Anyone may submit records to the Virginia USGenWeb Archives. Any document containing genealogical material may be submitted, and will be placed in the Digital Library for the county or counties that are mentioned in the document. The following guidelines apply:

All material should be in ASCII Text (Plain text, MS DOS Text) to be placed in the Archives. If you have any questions about this format, please ask a File Manager for assistance.

Documents that are from copyrighted material cannot be posted unless there is written authorization from the copyright holder. For additional information please see the USGenWeb Copyright Information.

Copyright to data contributed resides with the contributor, who agrees that the USGenWeb Archives, as a not-for-profit project, has permanent use of the data.

Personal genealogical records, such as GEDCOMs and Family Group Sheets, will not be posted in the Archives.

Information about living persons is considered personal and private, and will normally not be posted. Please see our Policy concerning this type of information.

Photographs and images of documents will be placed in the Virginia USGenWeb Archives on a selective basis. Please see the Criteria for the use of this material.

Please read the additional information that can be found at Guidelines


All Cemetery Surveys, Gravestone Inscriptions and other files related to cemeteries are posted in the Virginia USGenWeb Archives. You do not need to send these files to both the Archives and the Tombstone Transcription Project.

Return to Virginia USGenWeb Archives Digital Library Table of Contents