CONTINUATION
OF
[Pages 25 - 47]
[25] Sick leave is to be used when you are incapacitated because of illness or when you are undergoing medical, dental, or optical examinations or treatment. Sick leave for appointments should be requested in advance. USE YOUR SICK LEAVE WISELY: it IS NOT time off to which you are automatically entitled. Your supervisor will approve or disapprove your request for sick leave. Wise use of sick leave can provide you with a welcome paycheck during an extended illness. You should preserve this benefit TO COVER possible future EMERGENCIES.
In case of illness, notify, or have someone notify, your supervisor early on the first day of your absence. If your illness continues for more than one day, keep your supervisor advised. An "Application for Sick Leave" must be filed after returning to work. Absences of more than three workdays should be verified by a medical doctor, except when a doctor was unavailable, the remoteness of your home would have caused undue hardship in obtaining medical attention, or the illness was of a recurrent nature not requiring the services of a physician. If an absence because of illness exceeds seven calendar days, you must report directly to the dispensary before you return to work.
EMERGENCY
Should an emergency arise which prevents you from being on the job, contact your supervisor or your shop or office clerk, as soon as possible. Your request for leave may or may not be approved at the time of your, call; therefore, be sure to give your explanation and request approval of the leave immediately upon your return to work.
TARDINESS
The minimum charge against leave for tardiness is one hour. However, tardiness may be excused by your supervisor if you present an adequate reason. Inadequate reason or abuse may bring a charge against leave or disciplinary action at the discretion of your supervisor.
IX
HEALTH INSURANCE, LIFE INSURANCE, AND RETIREMENTFEDERAL EMPLOYEES HEALTH BENEFITS PROGRAM (FEHB)
A voluntary health insurance program, for which the Government pays part of the cost, is available to you. You must decide whether or not to enroll in the program within 31 days after you start work. You will be given brochures which explain the benefits and cost, "which is payroll deductible," of the several plans available. Study them and select the plan best suited to your needs. Questions regarding the program may be answered by your supervisor or the Employee Services Division (Code 165).
FEDERAL EMPLOYEES GROUP LIFE INSURANCE PROGRAM (FEGLI)
You are automatically covered from your first day of work by low-cost, term life insurance which includes accidental death and dismemberment [26] benefits (unless you waive it). A dismemberment benefit is payable for loss of limb or eyesight. The cost of this regular insurance, "which is payroll deductible," is shared by the employee and the Government. Each participating employee is insured for the amount of his annual salary to the nearest upper thousand plus $2,000. Ten thousand dollars is the minimum coverage available.
An employee who has regular insurance may purchase $10,000 additional insurance known as optional insurance, which includes accidental death and dismemberment benefits. The full cost is paid by the employee through payroll deductions. Cost depends on your age and increases every 5 years after you reach age 35. If you do not wish this insurance you must decline it.
Employees who left the Government before 14 February 1968 and are now returning and those who have never worked for the Government must complete an insurance election form within 31 days from the date of appointment. Those who left after 14 February 1968 and are returning are automatically granted the same coverage they had when they left. If a change is desired, contact your shop or office clerk.
Both regular and optional insurance will continue if you retire on disability or with 12 years service (5 must be civilian). The regular insurance (less accidental death and dismemberment) continues at no cost to you, although you pay for the optional. When you reach age 65, the amount of both insurances will reduce by 2 percent each month until a reduction of 75 percent is reached. Optional insurance is free to you as a retiree after you reach age 65.
Employees resigning from Government service have 31 days in which to convert at standard rates to another policy issued by an approved company. No medical examination is required during this 31-day period.
EMPLOYEES BENEFIT ASSOCIATION INSURANCE (EBA)You may join the Employees Benefit Association (EBA), an employee-sponsored and managed organization, which provides up to $10,000 term insurance protection. This insurance is available to all employees on a voluntary basis at a low monthly rate which includes membership dues. Membership and insurance coverage continues after retirement; it is convertible to regular life insurance if employment terminates; no payments are required if total and permanent disability occurs before age 60; and, no medical examination is required. This life insurance program is also available to temporary employees, whereas the FEGLI Program is not.
[30] Most civilian service with the Federal government is creditable. Military service is creditable if terminated by an honorable discharge; however it, cannot be counted until the employee has completed a minimum of five years of creditable civilian service. As a general rule, employees receiving military retired pay must elect to waive such pay in order to have their military service credited under the Civil Service Retirement System.
The annuity is based upon length of service and your highest average salary for three consecutive years. At the time of retirement, you have the option of arranging for a survivor pension.
If an employee with 18 months of creditable service dies while still employed, his widow and any minor children may be entitled to annuities.
An employee who leaves Federal employment prior to becoming eligible for retirement may withdraw the money in his retirement fund in a lump sum, or may leave it for possible future retirement benefits.
Employees not covered by the Civil Service Retirement Act, such as those on temporary appointments, have deductions made from their pay for Social Security.
X
EQUAL EMPLOYMENT OPPORTUNITY POLICYThe shipyard provides equal opportunity in employment for all persons, prohibits discrimination in employment because of race, color, age, religion, sex, or national origin, and promotes the full realization of equal employment through a continuing affirmative action program. This policy applies to and is an integral part of every aspect of personnel policy and practice in employment, development, advancement, and treatment of employees.
XI
EMPLOYEE SERVICES AND ACTIVITIESFOOD FACILITIES
The Norfolk Naval Shipyard Cooperative Association which is nonprofit and operated by and for civilian and military personnel has cafeterias, snack bars, canteens, and vending machines located throughout the shipyard. They offer wholesome food at minimal cost.
NAVY YARD CREDIT UNION
The Navy Yard Credit Union, located in Bldg. 202, is an association of shipyard employees organized to promote thrift and create a source of credit. Members deposit savings by purchasing $5 shares on which [31] interest is paid. Loans are available to members. If you wish to join, contact the Credit Union representative in your shop or office, or call the Credit Union Office.
EMPLOYEES ACTIVITIES ASSOCIATION (EAA)
This association's board of directors is made up of employees, and it provides athletic, recreational and social programs for employees. The activities include golf, chess, tennis, bowling, softball, basketball, and special events, such as theater parties.
XII
LABOR ORGANIZATIONSSeveral labor unions are recognized as the exclusive representative for specific units of shipyard employees. Any employee may join or not join labor unions without interference, coercion, restraint, discrimination, or reprisal. An employee's rights and status are not affected by membership or nonmembership in any union. Most unions have negotiated written agreements with the shipyard covering certain personnel practices and working conditions. Additionally, each has negotiated grievance procedures under which employees may seek redress and be personally represented by union representatives. Supervisors and managers consult with the representatives of labor unions in matters of mutual interest and those that are covered by their agreements, and consider their views in the development and administration of personnel policies, programs, and improved working conditions.
XIII
SAFETYNew employees have more injuries than experienced workers. This appears to be due to a new employee's first exposure to an industrial environment. If you are new, perform your duties deliberately and with caution until you are certain you have learned how to do your job correctly and safely. Do not hesitate to ask your supervisor or experienced workers for safety advice.
MEDICAL TREATMENT
Report any on-the-job injury, no matter how slight, to your supervisor, obtain a dispensary permit, and then report to the dispensary immediately and obtain medical treatment. Painful and dangerous infection frequently results from the slightest scratch. Self treatment for "MINOR INJURIES" is not permitted. The dispensary is open 24 hours a day for the reporting and treatment of injuries. You must file a written "Notice of Injury" form as soon as possible after injury. If you fail to report an injury and complications arise, the burden of proving that the injury was job-related is yours and you may forfeit your rights under the Federal Employee's Compensation Act.
[32] FEDERAL EMPLOYEES' COMPENSATION
Employees who sustain an occupational injury in the performance of duty are entitled to reasonable medical, surgical, and hospital services and supplies at no cost. Should the injury result in a loss of wages, salary compensation may be payable. Treatment must be obtained from authorized Government officials and hospitals. Benefits continue throughout the entire period of disability. If the injury results in death, compensation is payable to the widow, minor children, and certain other dependents.
Should you receive an injury, your accident will be investigated in order to:
a. Establish the fact of injury for compensation purposes;
b. Reveal conditions and acts that may injure other workers and assure corrective action to make the shipyard a safer place to work.
RADIATIONCertain nuclear work, as well as some metal-inspection work, creates areas where radiation sources can cause health hazards. All radiation areas are clearly marked and carefully controlled to prevent accidental exposure of personnel. STAY OUT OF THESE AREAS. There is no danger outside the area and NO CAUSE FOR CONCERN. If you are required to work in radiation areas, safeguards are established for your protection. You will be given special training, a complete physical examination, and radiation-measuring devices. Records will be kept of your exposures and monitors will be on hand to prevent any excess exposure. The radiation-exposure rates are established at ultra-safe limits by the Atomic Energy Commission, and the shipyard abides by them.
PROTECTIVE CLOTHING
The shipyard furnishes protective clothing needed on the job, with the exception of a few articles that are substitutes for normal wearing apparel. Employees are required to wear work clothes and footwear suitable for the job. Safety-toe shoes are preferred and recommended. Employees with long hair are required to wear industrial type hats or snoods when working around moving machinery or near flammables. Working gloves of the proper type are furnished for certain job assignments and their use is mandatory. The shipyard furnishes equipment such as hard hats, safety glasses, goggles, face shields, and individual prescription safety spectacles; asbestos, armored, plastic, and rubber gloves; respirators and masks of all types; safety belts; ear plugs; welders' garments; foul weather gear for dirty work; and other equipment as necessary. HARD HATS, SAFETY GLASSES, AND SAFETY-TOE SHOES SHALL BE WORN AT ALL TIMES WHILE ABOARD SHIP, IN THE WATERFRONT AREAS AND OTHER DESIGNATED AREAS WITHIN THE SHIPYARD.
[36] XIV
YOUR IDEAS, SUGGESTIONS, AND ACCOMPLISHMENTSThe shipyard is interested in promoting and achieving efficiency, economy, and production, and recognizes employees who perform exceptionally well, suggest new ways to work more efficiently or economically, and who serve loyally. The programs described below make it easier for you to contribute and receive the rewards for effort beyond that required.
INCENTIVE AWARDS
This program provides monetary ($25 to $25,000) and honorary awards for individuals or groups of employees for contributions which are either:
a. Outside their job responsibilities or
b. Within job responsibilities, if the contribution is so superior that it warrants special recognition.
Awards provide recognition to employees for a cost-saving idea, a useful invention, a special act, an accomplishment over and above normal requirements, and suggestions for improvements in methods, procedures and processes.
HONORARY AWARDS
The Navy Department provides for and encourages the use of honorary awards to recognize exceptional and meritorious service. These awards may be granted independently of, or in addition to, monetary awards.
XV
SECURITY, PARKING, AND TRAFFICSHIPYARD POLICE
A civilian police force mans the industrial security area access gates and all internal shipyard guard posts. Shipyard police conduct constant patrols, including a waterborne patrol, throughout the shipyard. Marine sentries guard the outer shipyard gates and provide perimeter security.
Guards will be courteous but firm. Obey them promptly and do not argue. If, in your opinion, they exceed their authority, carry out their orders first, then take the question up with your supervisor for correction. Failure to comply may result in disciplinary action.
Employees may bring a motor vehicle into the shipyard when it has a sticker issued by the shipyard police. Lack of parking spaces requires restricted issuance of inside parking passes.
Inside driver permits are issued to allow dependents of an employee to drive the employee to and from work, provided the vehicle bears a valid NNSY inside or outside sticker. This drive-in privilege applies only to the [37] nonindustrial area and is for 30 minutes before and after working hours. Some inside parking permits are available for second- and third- shift employees who are not assigned a permanent parking space.
Proof of insurability must be provided prior to the issue of any automobile decal(s) for inside or outside parking.
Application for parking or inside driving permits should be submitted through your department's parking coordinator.
The decal or pass covers the car only. Occupants must have proper identification. Marine sentries and shipyard police have authority to search any vehicle inside the shipyard.
Cars entering or leaving must give sentries an opportunity to identify occupants. On approaching gates at night, dim lights to permit identification.
Traffic in the shipyard must observe a maximum speed on piers of 10 miles per hour and in no case shall 25 miles per hour be exceeded.
XVI
SHIPYARD ORGANIZATIONThe shipyard is the largest naval shipyard engaged in the repair, conversion, overhaul, and modernization of ships in the Navy's fleet. It is commanded by a naval officer, an admiral, who is responsible for organizing and managing the civilian and military workforce.
The shipyard is organized into departments and offices managed by military or civilian personnel. They are:
PUBLIC AFFAIRS OFFICE—Code 103 (Bldg. 33)
This office releases news from the shipyard to public information channels, and publishes the shipyard newspaper, "Service to the Fleet."
RADIOLOGICAL CONTROL OFFICE—Code 105 (Bldg. 298)
Personnel of this office provide for the containment of radioactive contamination, the construction of temporary shielding, and assure proper material accounting and waste disposal. This office controls the exposure of employees to ionizing radiation and makes continuing surveys of work involving radioactive materials.
[40] EQUAL EMPLOYMENT OPPORTUNITY OFFICE—Code 108 (Bldg. 33)
This office advises on and coordinates the Equal Employment Opportunity (EEO) program in the shipyard. Staff personnel provide advice to employees and managers in matters of equal opportunity, do informal complaint counseling, and gather and disseminate information necessary to the formulation and implementation of the Affirmative Action Plan.
DATA PROCESSING OFFICE—Code 110 (Bldg. 9)
Data Processing Office personnel operate automatic data processing equipment, provide systems design, analysis, and computer programming services, and promote automation and electronic accounting machinery for management information purposes.
SHIP MANAGEMENT OFFICE—Code 122 (Bldg. 32)
This office develops a master plan for each ship undergoing repair, overhaul, modernization, or conversion. Its personnel coordinate, oversee, and appraise the performance of all shipyard departments to ensure that shipwork is planned, performed, and completed properly.
QUALITY ASSURANCE OFFICE—Code 130 (Bldg. 33)
Personnel of this office develop and execute quality control programs for production operations and investigate and evaluate problems involving production processes. They conduct inspections and tests to locate and eliminate defects in processes, procedures, measuring and testing equipment, and material and workmanship, either at the work site or in one of several laboratories they operate.
MANAGEMENT ENGINEERING OFFICE—Code 140 (Bldg. 33)This office conducts studies and prepares reports and recommendations for improving and simplifying organization, administration, work flow procedures, ceiling and position management, and utilization of space and facilities.
INDUSTRIAL RELATIONS OFFICE—Code 150 (Bldg. 264)
Staff personnel advise concerning requirements and operate programs for recruitment, promotion, retirement, job classification and wages, employee and labor relations, compensation, safety, food service, employee development, performance rating, incentive awards, and employee services.
COMBAT SYSTEMS OFFICE—Code 190 (Bldg. 32)
This office provides advance planning for the alteration and repair of ship's surface, antiaircraft and undersea weapons systems; provides field engineering services involving shipboard weapons, computer, sonar, radar, radio, communications, and integrated electronics systems; and exercises technical control of all weapons material located or stored in the shipyard.
PLANNING DEPARTMENT—Code 200 (Bldg. 33)
This department compiles planning information on potential shipwork assignments, determines the workload conditions, and accepts shipwork. The department's engineers and production support personnel define the work to be done, prepare cost estimates, and design ship alterations, construction projects, and conversions to be accomplished during a ship's stay in the yard.
PRODUCTION DEPARTMENT—Code 300 (Bldg. 33)
This largest of shipyard departments is organized into trade and craft shops and supporting scheduling, progress, and engineering offices. Personnel manufacture and install parts and equipment for ships, alter and convert ship's equipment, and repair damaged or malfunctioning ship's structures and systems. Shops are grouped by similarity of work as outlined below:
STRUCTURAL GROUP—(Code 290)
Shop 11 (Shipfitter Shop, Bldg. 163) fabricates, installs, alters, and repairs ships' structural steel components; performs forging, drilling, chipping, riveting, and sawing steel plates.
Shop 17 (Sheetmetal Shop, Bldg. 234) manufactures, assembles, erects, and repairs sheetmetal products and ventilation and air conditioning systems.
Shop 41 (Boiler Shop, Bldg. 234) fabricates, installs, repairs, and tests boilers and boiler components.
Shop 26 (Welding Shop, Bldg. 163) performs all types of welding, flame spraying, and flame-cutting operations.
MECHANICAL GROUP—(Code 930)
Shop 31 (Inside Machine Shop, Bldg. 171) performs machine work associated with the overhaul and repair of optical and teletype equipment, [43] hydraulic motors and valves, deck machinery, turbines, and diesel engines. This shop also employs patternmakers and operates a foundry.
Shop 38 (Outside or Marine Machine Shop, Bldg. 171) overhauls, repairs, and aligns shipboard ordnance equipment, main propulsion, and auxiliary machinery.
Shop 56 (Pipefitter Shop, Bldg. 202) repairs, installs, and tests shipboard piping, refrigeration, and air-conditioning systems and components; and installs pipecovering and insulation.
ELECTRICAL/ELECTRONICS GROUP—(Code 950)
Shop 51 (Electrical Shop, Bldg. 510) repairs, installs, modifies, tests and aligns motors, generators, regulators, instruments, test equipment, rubber-molded and vulcanized components, gyro compasses, and associated equipment.
Shop 67 (Electronics Shop, Bldg. 510) repairs, overhauls, installs, calibrates, and tests electronics, fire control, sonar, radar, radio, crypto, secure voice, telemetry, torpedo, computer, and antenna systems.
SERVICE GROUP—(Code 970)
Shop 06 (Central Tool Shop, Bldg. 171) installs, inspects, and adjusts machine tools and shop equipment; manufactures dies, gages, jigs, and fixtures; calibrates precision tools; and operates tool supply rooms.
Shop 64 (Woodworking Shop, Bldg. 369) builds and repairs boats; fabricates wood products; installs staging and wood decks; lays out and positions keel and bilge blocks for drydock operations; manufactures and repairs fiberglass; and installs insulated deck coverings.
Shop 71 (Paint Shop, Bldg. 369) provides painting and sandblasting service, installs deck coverings, applies coating on subsafe parts, and provides sign painting services.
Shop 72 (Rigger Shop, Bldg. 369) manufactures and installs shipboard rigging; provides tank cleaning and laborer services; manufactures canvas products; upholsters furniture; tests and repairs inflatable lifeboats; provides diving, handling, and moving services.
Shop 99 (Temporary Service Shop, Bldg. 298) installs and maintains temporary electrical, mechanical, ventilation, steam, compressed air and water-piping systems for vessels berthed in the shipyard.
PUBLIC WORKS DEPARTMENT—Code 400 (Bldg. 68)
This department plans, designs, maintains, and repairs the shipyard's Physical plant, public works, utilities, cranes and mobile equipment.
[45] Shop 02 (Transportation Shop, Bldg. 236) maintains, repairs, and operates cranes, weight-lifting equipment, and automotive and engineering equipment.
Shop 03 (Utilities Shop, Bldg. 174) installs, operates, and maintains steam, electric power, compressed air, fresh and salt water systems and equipment.
Shop 07 (Maintenance Shop, Bldg. 59) maintains and repairs buildings, grounds, ground structures, utilities, and railroad and crane track.
SUPPLY DEPARTMENT—Code 500 (Bldg. 30)
Personnel of the Supply Department requisition, purchase, receive, control, store, ship, and deliver material needed to support the industrial effort and special programs.
COMPTROLLER DEPARTMENT—Code 600 (Bldg. 11)
This department administers the financial management program, prepares the civilian payroll, issues U. S. Savings Bonds, maintains leave records and budgets.
ADMINISTRATIVE DEPARTMENT—Code 800 (Bldg. 33)
This department is responsible for fire, police, and security forces and ship movements. Its personnel provide central administrative services (including paperwork management functions, office equipment management, mail service, and telephones), control assigned Naval personnel, and manage the disaster procedures program.
PERA (ASC)—Code 1800 (Bldg. 11)
PERA (ASC) is an office established to centralize the management of planning and engineering for repairs and alterations of amphibious ships and craft in order to improve field activity support of the Fleet.
NUCLEAR ENGINEERING DEPARTMENT—Code 2300 (Bldg. 64)
This department controls the construction, overhaul, modification, and refueling of nuclear reactor plants and nuclear support facilities on tenders. Its personnel provide special procedures and safety measures and establish inspection and quality control procedures, devise plans and installation methods, and coordinate all activity related to nuclear reactor plant work.
[46] SHIPYARD DISPENSARY, NAVAL REGIONAL MEDICAL CENTER Code 700 (Bldg. 277)
The branch dispensary provides ambulance service, physical examinations, and medical treatment for civilian employees injured while on duty. The dispensary also administers the shipyard's industrial hygiene, preventative medicine, and sanitation programs.
NAVAL REGIONAL DENTAL CENTER, SHIPYARD BRANCH Code 750 (Bldg. 277)
The dental branch provides professional assistance when injuries received by civilian employees of the shipyard require emergency dental treatment.
XVII
THE FLAGThe hoisting and lowering of the National ensign at 8 a. m. and sunset, known as morning and evening colors, is observed in the shipyard. Colors are accomplished by the bugle call which is broadcast over the yard public address system. All persons, civilian and military (except military personnel in formation), who are in the open within sight or hearing of the ceremony, are to stand at attention and face the colors until "Carry On" is sounded. Military personnel salute and personnel indoors hearing colors should pause.
XVIII
SOURCES OF INFORMATIONIt is natural for employees, new or experienced, to have questions concerning their employment. This handbook is designed to provide general information and answer many of your questions. Another valuable source of information is your supervisor. Also, the Industrial Relations Office maintains an open-door policy. Any employee who desires counseling, guidance, or information concerning any work-related question, suggestion, grievance, or complaint may obtain his supervisor's permission to visit or phone the Industrial Relations Office.
THE END.
