This project will endeavor to provide transcriptions of public domain obituary
indexes and obituaries. Copyrighted materials for which written permission has
been obtained may be included as well. Also current obituaries (after 1949)
may be extracted. (Form to use for extraction is at
http://www.usgwarchives.net/obits/extract.txt).
Transcripts, extracts and abstracts will be accepted and files will be placed in the USGenWeb
Archives directory of the State and County of principal residence of the Person
designated in the obituary.
State Coordinator Guidelines
Required
(Mandatory)
Answer
Roll-Call. It will be
done quarterly, starting in January. If
you don't reply, it will be assumed that
you are no longer available.
Project
Coordinator must be notified of any and
all e-mail changes of State Coordinator's
that pertain to the State site.
The following
links are required for all state pages:
The following
links are optional for all state pages:
Example form to use for extraction is at
http://www.usgwarchives.net/obits/extract.txt.
SUBMISSION FORMS: These forms at http://www.genrecords.org/
allow you to type your record and submit it. This will create a file in a format acceptable for
XXGenWeb Archives and ready for posting. These forms are not mandatory and if you
have data already typed please send it in text format to the XXGenWeb Archives File
Manager or the XX Obituary Project File Manager. If your state isn't listed you will have
to submit the information to the XXGenWeb Archives File Manager or the XXGenWeb Archives Obituary Project File Manager.
Responsibilities
include maintaining the Obits Project web page
for your state, responding to emails from
researchers and volunteers, formatting submitted
obits for upload, and coordinating with USGenWeb
Archives File Managers to upload submitted files
to the appropriate location. If you don't get a response from
the Archives File Manager do notify me.
Links to learning html code
It is optional
for a state coordinator to contact newspapers for
permission and to complete transcriptions of
their own.
It is
recommended that a state coordinator join
appropriate Rootsweb mailing lists for their
state to inform researchers of the project and
offer the opportunity to participate.
Coordinators
are not lookup volunteers. This may be a
common request from researchers. It is
recommended that you reply to these requests by
suggesting an appropriate resource to them. The
Tips for Locating an Obituary Page is
an excellent reference.
Links to
newspaper websites may be included as a courtesy if
the newspaper has agreed to participate in the
project. Other links should be referred to
the appropriate USGenWeb State/County page as a
resource link.
At a minimal,
be expected to devote two hours a week to this
project as a state coordinator.
After reading the guidelines please contact
us to sign up.
Uploaded
files will be in a text format (.txt).
This is the recommended format that files
should be submitted.
Please
use font type 'Courier New', size 10pt (plain
text). Avoid using tabs, as columns
do not always line up correctly in all
browsers when tabs are used.
Full
obit transcriptions will only be accepted
from newspapers that have given
permission or those in the Public Domain
(ie., pre-1923). Please help the
project by contacting newspaper to ask
their permission. This sample letter should be
helpful.
If you can't
get permission for submission from a newspaper and it's not in the public domain
you can use a form to extract the information. (An example form to use for extraction is at
http://www.usgwarchives.net/obits/extract.txt.)
Indexes
should include facts only.
Suggested columns include; name of
deceased, date of death, place of
interment, date of newspaper and name of
newspaper.
Submitting Files How to Submit Files to the USGenWeb Archives Project
is listed at
http://www.usgwarchives.net/contrib.htm.
For submission we have submission forms for some states.
SUBMISSION FORMS: These forms at http://www.genrecords.org/
allow you to type your record and submit it. This will create a file in a format acceptable for
XXGenWeb Archives and ready for posting. These forms are not mandatory and if you
have data already typed please send it in text format to the XXGenWeb Archives File
Manager or the XX Obituary Project File Manager. If your state isn't listed you will have
to submit the information to the XXGenWeb Archives File Manager or the XX Obituary Project File Manager.
Completed
files should be submitted to the
appropriate state coordinator. If
the state is up for adoption, please send
to the Obituary Project Coordinator.
Include
the following as the heading for each
file submitted:
When
linking files they should read http://files
(this
freezes some computer's and loads very
slowly on others).
| Obits:
newspaper name, date of transcribed obits, county and
state Copyright
� 200x by Your Name. This copy contributed for use in
the USGenWeb Archives. <your@email.address>
************************************************************************
Copyright. All rights reserved.
http://www.usgwarchives.net/copyright.htm
************************************************************************
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Become an Archivist
Being responsible for a county or state in the USGenWeb Archives
is an important job and we do need volunteers. There are very few rules but they are important ones.
The Tables of Contents (TOCs) must be UPDATED on a regular
basis. Regular means every time a new file is uploaded or at least once a month. Most TOCs are already set up with
the required components. ASK before you remove anything.
The files must be MANAGED according to the
USGenWeb Archives Project Guidelines.
Files may NOT be removed, renamed or changed from/in the Archives without the permission of the State File Manager.
Remember that every change made affects more pages than just the TOC.
You must have the TIME to tend to these responsibilities.
You cannot "give away" a county or state. If you resign your
position, the responsibility for the county or state returns to the State File Manager or the Archives Coordinator.
This page was last revised Monday, 18-Nov-2024 17:57:34 EST
Obituary Archives Project Coordinator -
Special Projects Representative
Rebecca Maloney
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